MacKay’s Truck & Trailer Center

“With ASIST, I was able to answer a customer’s question and e-mail it within a few minutes without leaving my desk. Our previous system required at least 15 minutes looking up the repair order, faxing a copy to the customer, and calling back. Multiply the 10+ minutes saved on this phone call by the 20-30 similar calls we receive each day, the potential time savings are a real eye opener.”

Jim Perry
Service Manager,
MacKay’s Truck & Trailer Center

Solution

MacKay’s uses the cloud-based ASIST platform from Volvo Trucks North America at both of its service locations. After a three-day on-site training program, all of MacKay’s service activity is handled on the platform. ASIST places everything associated with a service event in one online folder, date and time stamped for reference. Included is vehicle and fleet information, including estimates, approvals, warranty coverage, pictures and notes, as well as each customer’s preferred inspection and service procedures and negotiated parts pricing. This information is available at both MacKay’s locations.

ASIST enables MacKay’s service personnel to communicate with customers in real-time, via email or text, to exchange information throughout the service process, while documenting service requests, and authorizations.

Results

MacKay’s receives numerous daily customers calls inquiring about service events. The consolidation of service and repair information in ASIST lets the dealership to access data on vehicles and service work, and communicate with customers quickly and efficiently, without paper repair orders, faxes, and follow up calls. The potential time savings daily for these calls is four hours of administrative time. MacKay’s also believes it can realize additional savings in warranty audit, accounts payable and other processes.

Integrating a variety of processes and systems with the ASIST platform streamlines MacKay’s processes and reduces customer downtime. Included is MOTOR Information Systems data on over 4,000 labor operations for all makes of trucks. The MOTOR labor time data is used for quoting service and repair work, including contract maintenance and lease turn-in activity for leasing and fleet management companies.

Another integration with the ASIST cloud-based platform is linking MacKay’s billing system from ADP Dealer Services. The integration enables the dealer to retrieve customer and vehicle information from the ADP system and quickly and seamlessly import it to estimates in the service management platform.

Additionally, service event information from the platform is exported to repair orders in the dealer business system, eliminating duplicate data entry, improving efficiency and productivity and helping ensure accurate, faster billing.